Non-Billable Payment

• BASKETBALL COURT RENTAL

• CLUBHOUSE RENTAL

• CONFERENCE ROOM RENTAL

• CONSTRUCTION BOND

• FUNCTION ROOM RENTAL

• GAME ROOM RENTAL

• GYM RENTAL

• GAZEBO RENTAL

• LOCKER USAGE RENTAL

• AIR COOLER RENTAL

• CERTIFICATION/CLEARANCE

• CONTRACTOR'S ID

• PHOTOCOPYING & PRINTING FEE

• INCOME FROM DAMAGES

• ELECTRICITY CHARGES

• FLYERS

• GRASSCUTTING FEE

• HANDYMAN

• HOMEOWNERS' ID

• OVERAGE

• PET IMPOUNDING FEE

• HOUSE PLATES

• PROCESSING FEE

• PROJECTOR RENTAL

• PROXIMITY CARD INCOME

• RECONNECTION FEE

• RFID

• SCAFFOLDING RENTAL

• SCRAPS

• SHUTTLE INCOME

• SOLICITATIONS

• SOUND SYSTEM RENTAL

• CAR STICKERS

• TABLES & CHAIRS RENTAL

• TENT RENTAL

• TOLL FEE INCOME

• VIDEOKE RENTAL

• VENDING MACHINE

• VIOLATIONS

• WATER CHARGES

• WATER DISPENSER RENTAL

• WATER DELIVERIES

• PARK RENTAL

• POOL RENTAL

• SPACE RENTAL

• TENNIS COURT RENTAL

• EXCESS BUDGET

• VOID OFFICIAL RECEIPT

• DEV DUES

• PET REGISTRATION FEE

• PHOTOSHOOT FEE

• MAILBOX

• MISCELLANEOUS INCOME

• PRIME WATER/FIRST PEAK COLLECTION

• PET REGISTRATION BOND

• AR REPLACEMENT

1. Go to Manage Payment > Non-Billable

2. Click "Create" to start.

3. Fill out the form with the following details:

4. Provide the unit owner's details:

• Search Account # 

The system will display the property name and unit owner name

• If applicable: Senior Citizen or PWD ID, TIN, Business Style

• Payment Date and Receipt Date

• Mode of Payment (Cash, Direct Deposit and Check)

• Payment Reference Number (for Check and Direct Deposit)

• Depository Bank

• Paid by

• Attachment:

Upload proof of payment, such as deposit slips and screenshots of online payments.

5. Provide the receipt details:

• Select the receipt type: - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

    • See receipts for the receipt series monitoring.

• Enter the receipt description. 

Sample format:

• • • Item type paid and covered amount paid

    • Assoc. Dues, RPT, Bldg Improment ftm of May 2024

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

6. Provide the non-billable items to be paid, additional remarks, and its rate. 

7. Add other non-billable items if needed.

8. Release the payment:

1. • Complete the items #1-8, then release the payment to the unit owner by clicking the Release Button

1. Go to Manage Payment > Non-Billable

2. Click "Create" to start.

3. Fill out the form with the following details:

4. Provide the unit owner's details:

• Search Account # 

The system will display the property name and unit owner name

• If applicable: Senior Citizen or PWD ID, TIN, Business Style

• Payment Date and Receipt Date

• Mode of Payment (Cash, Direct Deposit and Check)

• Payment Reference Number (for Check and Direct Deposit)

• Depository Bank

• Paid by

• Attachment:

Upload proof of payment, such as deposit slips and screenshots of online payments.

5. Provide the receipt details:

• Select the receipt type: - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

    • See receipts for the receipt series monitoring.

• Enter the receipt description. 

Sample format:

• • • Item type paid and covered amount paid

    • Assoc. Dues, RPT, Bldg Improment ftm of May 2024

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

6. For the receipt number:

• The system will generate the next available receipt number based on the selected mode of payment. 

See receipts for the receipt series monitoring.

7. Provide the non-billable items to be paid, additional remarks, and its rate. 

8. Add other non-billable items if needed.

9. Complete the withholding tax deduction

• Tap the Withholding Tax tab

• Tap the Load Invoices tab

• If there will be other amounts besides 2%, uncheck the auto-apply, then provide the new amount.

• The generated withholding amount will be deducted from the applied invoices

• The remaining amount in the payment application screen will be the actual amount paid

• The system will apply the default withholding tax of 2% to the applied invoices as well as the excess or advance payment.

10. Release the payment:

1. • Complete the items #1-9, then release the payment to the unit owner by clicking the Release Button