Billable Payment

1. Go to Manage Payment > Billable

2. Click "Create" to start.

3. Fill out the form with the following details:

4. Provide the unit owner's details:

• Search Account # 

The system will display the property name and unit owner name

• If applicable: Senior Citizen or PWD ID, TIN, Business Style

• Payment Date and Receipt Date

• Mode of Payment (Cash, Direct Deposit and Check)

• Payment Reference Number (for Check and Direct Deposit)

• Depository Bank

• Paid by

• Attachment:

Upload proof of payment, such as deposit slips and screenshots of online payments.

5. Provide the receipt details:

• Select the receipt type - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

• Select the item type and provide the total sales amount (invoice balance)

  • • Click "+" to add other item types to be paid

    • Click the delete icon to remove the item type

    • The system will generate a payment application window per item type in the "Payment Application" tab 

• Enter the receipt description by following this format:

  • • AD- 0.00,mm/yyyy;  RPT- 0.00,mm/yyyy;  B.Ins- 0.00,mm/yyyy;  B.Imp- 0.00,mm/yyyy;  PM- 0.00,mm/yyyy; DISC- 0.00,mm/yyyy;  PEN- 0.00,mm/yyyy;  MF- 0.00,mm/yyyy

where:

• • • • AD - Association Duess

      • RPT - Real Property Tax

      • B. Ins. - Building Insurance

      • B. Imp - Building Improvement

      • PM - Preventive Maintenance

      • DISC - Discount

      • PEN - Penalty

      • MF - Membership Fee

      • VIO - Violations

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

6. Complete the payment application (by default auto-application is selected)

7. The selected item type will display its application window screen per the receipt type created:

1. • The system will allocate the amount paid in the open or unpaid invoices.

   • The payment application will be based on the payment hierarchy.

   • If there are no open or unpaid invoices, the system will record the payment as advance payment

   • In the item type application window screen, the summary of the application is shown in the lower part of the screen

8. Complete the payment application (manual application):

1. • Complete items #1–8, then save the payment transaction as DRAFT.

   • Inform the project site's assigned client accountant to enable the manual application by providing the reference number of the draft payment.

   • Once you have been permitted to manually allocate the payment, uncheck the auto-apply checkbox.

   • Allocate the payment

     • If there is an excess amount, see item #7

   • The amount paid should be allocated properly, even if it is a manual application.

   • In the item-type application window screen, the summary of the application is shown in the lower part of the screen.

9. Release the payment:

1. • Complete the items #1-8, then release the payment to the unit owner by clicking the Release Button

10. Advance Payment:

1. • If the payment has a pending payment to be allocated, apply the payment to the next billing.

1. Go to Manage Payment > Billable

2. Click the "New" tab to verify new payments

3. Review the unit owner's details:

• Account #, Property Name and Unit Owner Name

4. Provide the following information: 

• If applicable - Senior Citizen or PWD ID, TIN, Business Style

5. Review Payment Date (system generated) 

6. Provide the Receipt Date

7. Review Mode of Payment  (tap here to view payment verification instructions)

• Over-the-counter or Online Fund Transfer 

• E-wallet

• QR Ph

8. Review Paid by (system generated)

9. Provide the receipt details:

• Select the receipt type - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

• The item type and amount selected by the unit owner are already displayed.

• The system will generate a payment application window per item type in the "Payment Application" tab 

• Enter the receipt description. 

Sample format:

• • • Item type paid and covered amount paid

    • Assoc. Dues, RPT, Bldg Improment ftm of May 2024

• If there will be a separate receipt type, tap the other Receipt Type tab, and repeat the previous steps mentioned.

10. Complete the payment application (by default auto-application is selected)

11. The selected item type will display its application window screen per the receipt type created:

    • The system will allocate the amount paid in the open or unpaid invoices.

    • The payment application will be based on the payment hierarchy.

    • If there are no open or unpaid invoices, the system will record the payment as advance payment

    • In the item type application window screen, the summary of the application is shown in the lower part of the screen

12. Complete the payment application (manual application):

    • Complete items #1–8, then save the payment transaction as DRAFT.

    • Inform the project site's assigned client accountant to enable the manual application by providing the reference number of the draft payment.

    • Once you have been permitted to manually allocate the payment, uncheck the auto-apply checkbox.

    • Allocate the payment

If there is an excess amount, see item #7

12. • The amount paid should be allocated properly, even if it is a manual application.

    • In the item-type application window screen, the summary of the application is shown in the lower part of the screen

13. Release the payment:

    • Complete the items #1-12, then release the payment to the unit owner by clicking the Release Button

14. Advance Payment:

    • If the payment has a pending payment to be allocated, apply the payment to the next billing.

1. Go to Manage Payment > Billable

2. Click "Create" to start.

3. Fill out the form with the following details:

4. Provide the unit owner's details:

• Search Account # 

The system will display the property name and unit owner name

• If applicable: Senior Citizen or PWD ID, TIN, Business Style

• Payment Date and Receipt Date

• Mode of Payment (Cash, Direct Deposit and Check)

• Payment Reference Number (for Check and Direct Deposit)

• Depository Bank

• Paid by

• Attachment:

Upload proof of payment, such as deposit slips and screenshots of online payments.

5. Provide the receipt details:

• Select the receipt type - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

• Select the item type and provide the total sales amount (invoice balance)

  • • Click "+" to add other item types to be paid

    • Click the delete icon to remove the item type

    • The system will generate a payment application window per item type in the "Payment Application" tab 

• If the unit owner has provided only the net amount paid and cannot provide the total sales amount, you may use this calculator to get the actual sales amount.

• Enter the receipt description by following this format:

  • • AD- 0.00,mm/yyyy;  RPT- 0.00,mm/yyyy;  B.Ins- 0.00,mm/yyyy;  B.Imp- 0.00,mm/yyyy;  PM- 0.00,mm/yyyy; DISC- 0.00,mm/yyyy;  PEN- 0.00,mm/yyyy;  MF- 0.00,mm/yyyy

where:

• • • • AD - Association Duess

      • RPT - Real Property Tax

      • B. Ins. - Building Insurance

      • B. Imp - Building Improvement

      • PM - Preventive Maintenance

      • DISC - Discount

      • PEN - Penalty

      • MF - Membership Fee

      • VIO - Violations

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

6. Complete the payment application (by default auto-application is selected)

7. The selected item type will display its application window screen per the receipt type created:

1. • The system will allocate the sales amount in the open or unpaid invoices.

   • The payment application will be based on the payment hierarchy.

   • If there are no open or unpaid invoices, the system will record the payment as advance payment

   • In the item type application window screen, the summary of the application is shown in the lower part of the screen

8. Complete the payment application (manual application):

1. • Complete items #1–8, then save the payment transaction as DRAFT.

   • Inform the project site's assigned client accountant to enable the manual application by providing the reference number of the draft payment.

   • Once you have been permitted to manually allocate the payment, uncheck the auto-apply checkbox.

   • Allocate the payment

If there is an excess amount, see item #7

1. • The amount paid should be allocated properly, even if it is a manual application.

   • In the item-type application window screen, the summary of the application is shown in the lower part of the screen

9. Complete the withholding tax deduction

• Tap the Withholding Tax tab

• Tap the Load Invoices tab

• If there will be other amounts besides 2%, uncheck the auto-apply, then provide the new amount.

• The generated withholding amount will be deducted from the applied invoices

• The remaining amount in the payment application screen will be the actual amount paid

• The system will apply the default withholding tax of 2% to the applied invoices as well as the excess or advance payment

10. Release the payment:

1. • Complete the items #1-9, then release the payment to the unit owner by clicking the Release Button

11. Advance Payment and Withholding Tax

1. • If the payment has a pending payment to be allocated, apply the payment to the next billing.

   • b. The advance withholding amount will be automatically applied to the next invoice.

1. Go to Manage Payment > Billable

2. Click the "New" tab to verify new payments

3. Review the unit owner's details:

• Account #, Property Name and Unit Owner Name

4. Provide the following information: 

• If applicable - Senior Citizen or PWD ID, TIN, Business Style

5. Review Payment Date (system generated) 

6. Provide the Receipt Date

7. Review Mode of Payment  (tap here to view payment verification instructions)

• Over-the-counter or Online Fund Transfer 

• E-wallet

• QR Ph

8. Review Paid by (system generated)

9. Provide the receipt details:

• Select the receipt type - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

    • See receipts for the receipt series monitoring.

• The item type and amount paid by the unit owner are already displayed

• The system will generate a payment application window per item type in the "Payment Application" tab 

• Enter the receipt description by following this format:

  • • AD- 0.00,mm/yyyy;  RPT- 0.00,mm/yyyy;  B.Ins- 0.00,mm/yyyy;  B.Imp- 0.00,mm/yyyy;  PM- 0.00,mm/yyyy; DISC- 0.00,mm/yyyy;  PEN- 0.00,mm/yyyy;  MF- 0.00,mm/yyyy

where:

• • • • AD - Association Duess

      • RPT - Real Property Tax

      • B. Ins. - Building Insurance

      • B. Imp - Building Improvement

      • PM - Preventive Maintenance

      • DISC - Discount

      • PEN - Penalty

      • MF - Membership Fee

      • VIO - Violations

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

10. Complete the payment application (by default auto-application is selected)

11. The selected item type will display its application window screen per the receipt type created:

    • The system will allocate the amount paid in the open or unpaid invoices.

    • The payment application will be based on the payment hierarchy.

    • If there are no open or unpaid invoices, the system will record the payment as advance payment

    • In the item type application window screen, the summary of the application is shown in the lower part of the screen

12. Complete the payment application (manual application):

    • Complete items #1–8, then save the payment transaction as DRAFT.

    • Inform the project site's assigned client accountant to enable the manual application by providing the reference number of the draft payment.

    • Once you have been permitted to manually allocate the payment, uncheck the auto-apply checkbox.

    • Allocate the payment

If there is an excess amount, see item #7

12. • The amount paid should be allocated properly, even if it is a manual application.

    • In the item-type application window screen, the summary of the application is shown in the lower part of the screen

13. Complete the withholding tax deduction

• Tap the Withholding Tax tab.

• Tap the Load Invoices tab.

• If there will be other amounts besides 2%, uncheck the auto-apply, then provide the new amount.

• The generated withholding amount will be deducted from the applicable invoices.

• The remaining amount on the payment application screen will be the actual amount paid

• Since there will be an excess amount after the withholding tax deduction, The following scenario may be generated:

• The excess amount will be deducted from the next unpaid invoice.

• If there is no unpaid invoice, the excess amount will be an advance payment.

• The system will apply the default withholding tax of 2% to the applied invoices as well as the excess or advance payment.

14. Release the payment:

    • Complete the items #1-13, then release the payment to the unit owner by clicking the Release Button

15. Advance Payment:

    • If the payment has a pending payment to be allocated, apply the payment to the next billing.

1. Go to Manage Payment > Billable

2. Click the "New" tab to verify new payments

3. Review the unit owner's details:

• Account #, Property Name and Unit Owner Name

4. Provide the following information: 

• If applicable - Senior Citizen or PWD ID, TIN, Business Style

5. Review Payment Date (system generated) 

6. Provide the Receipt Date

7. Review Mode of Payment  (tap here to view payment verification instructions)

• Over-the-counter or Online Fund Transfer 

• E-wallet

• QR Ph

8. Review Paid by (system generated)

9. Provide the receipt details:

• Select the receipt type - Official Receipt, Acknowledgment Receipt or Invoice

• Receipt number - Once the mode of payment has been provided, the next available receipt number will be shown.

  • • The suggested receipt number should match your current receipt type. 

    • See receipts for the receipt series monitoring.

• The item type and amount paid by the unit owner are already displayed

• The system will generate a payment application window per item type in the "Payment Application" tab 

• Enter the receipt description. 

Sample format:

• • • Item type paid and covered amount paid

    • Assoc. Dues, RPT, Bldg Improment ftm of May 2024

• If there will be a separate receipt type, tap the other Receipt Type tab, repeat the previous steps mentioned.

10. Complete the payment application (by default auto-application is selected)

11. The selected item type will display its application window screen per the receipt type created:

    • The system will allocate the amount paid in the open or unpaid invoices.

    • The payment application will be based on the payment hierarchy.

    • If there are no open or unpaid invoices, the system will record the payment as advance payment

    • In the item type application window screen, the summary of the application is shown in the lower part of the screen

12. Complete the payment application (manual application):

    • Complete items #1–8, then save the payment transaction as DRAFT.

    • Inform the project site's assigned client accountant to enable the manual application by providing the reference number of the draft payment.

    • Once you have been permitted to manually allocate the payment, uncheck the auto-apply checkbox.

    • Allocate the payment

If there is an excess amount, see item #7

12. • The amount paid should be allocated properly, even if it is a manual application.

    • In the item-type application window screen, the summary of the application is shown in the lower part of the scree

13. Complete the PWD/ Senior Citizen discount

• Tap the PWD/Senior Citizen Discount tab.

• Tap the Load Invoices tab.

• If there will be other amounts besides 20%, uncheck the auto-apply, then provide the new amount.

• The generated withholding amount will be deducted from the applicable invoices.

• The remaining amount on the payment application screen will be the actual amount paid

• Since there will be an excess amount after the withholding tax deduction, The following scenario may be generated:

• The excess amount will be deducted from the next unpaid invoice.

• If there is no unpaid invoice, the excess amount will be an advance payment.

• The system will apply the default PWD/Senior Citizen discount of 20% to the applied invoices as well as the excess or advance payment.

14. Release the payment:

    • Complete the items #1-13, then release the payment to the unit owner by clicking the Release Button

15. Advance Payment:

    • If the payment has a pending payment to be allocated, apply the payment to the next billing.